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Finance Director, China Country Office

Save the Children

Child Safeguarding Statement for Adverts 

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

We undertake rigorous procedures to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will be therefore be subject to this scrutiny.

CS positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.


 Finance Director, China Country   Office

TEAM/PROGRAMME: Support Service

LOCATION:   Beijing

GRADE1

POST   TYPE: National

Child Safeguarding:  

Level 3 - the responsibilities of the post may   require the post holder to have regular contact with or access to children or   young people

 

ROLE PURPOSE: As a   member of the Senior Management Team (SMT) in China, the Finance Director shares in the overall responsibility for   the direction and coordination of the Country Office (CO).  The Finance Director in his/her capacity will be accountable to the Country   Director for overseeing the finance   functions in both emergencies and development programming contexts.

 

SCOPE OF   ROLE:

Reports to: Country   Director

 

Dimensions: Save   the Children has been working in Mainland China since the late 1980s; we were   formally registered in 1995.  We   implement programmes in five thematic areas (Education, Child Protection,   Child Rights Governance, Health and Disaster risk and Preparedness) in ten   provinces, through six programme offices in Beijing, Shanghai, Kunming,   Chengdu, Lhasa and Urumqi.  We also   respond to emergencies as needed.   Save the Children has a team of   approximately 110 people and an annual budget of approximately $7 million

 

We expect   4-5 staff to reporting to the post-holder.    We are currently restructuring the team; when the post holder first   starts the job, they will be able to focus primarily on the Finance Function.

 

KEY   AREAS OF ACCOUNTABILITY:

 

As   a member of the Senior Management Team, contribute to:

·           Leadership of the China Country   Office

·           Support the development of an   organisational culture that reflects our dual mandate (development and   emergencies) values, promotes accountability and high performance, encourages   a team culture of learning, creativity and innovation, and frees up our   people to deliver outstanding results for children and excellent customer   service for our members and donors

·           Help   design and implement a coherent organizational structure that is consistent   with agency practices and appropriate to program needs

·           Help establish, maintain, and   improve active and regular working relationships with: host government   authorities, partner agencies including humanitarian and development donors,   and local and international NGOs

·           Work with   the Director of Programme Implementation to ensure the China   Country Office and Programme   Offices comply with all Save the Children Management Operating Standards   (MOS) and Standard Operating Procedures

·           Ensure that all required support is   provided promptly, at scale and in line with the rules and principles during   emergencies, working closely with the Regional Office

 

Oversee   the Finance Function and supervise the Finance Manager who will:

 

Planning & Budgeting

·           Act   as a key strategic Finance Business Partner to the Country Director to   support key decision making.

·           Assist   the Country  Director (CD) in the   management /administration of the Country Office resources and its   sub-offices including (a) the formulation of country work program and   resource allocation, (b) providing effective support and guidance to the   Senior Management Team and other key program staff during planning and   allocation exercises; (c) monitoring implementation of donor agreements and   resource utilization. Highlight variances, provide analyses and recommend resolution   or reallocation of resources.

·           Identify   and effectively manage all key risks, especially financial, related to   delivering the Country Office program.    Develop mitigation plans at proposal stage.

·           Manage   financial aspects of budget development for new proposals.

·           Ensure   Area offices receive adequate support to operate efficient accounting   systems, including timely receipt of monthly budget variance analysis by   budget holders, timely answers to queries and scheduling tasks and deadlines.

·           Work   with Human Resources Manager to establish equitable staff compensation policies and   practices within the approved budget and donor requirements.

·        Work   with the SMT to design and implement a coherent organisational structure that   is consistent with agency practices and appropriate to approved budget and   program needs

·         

Financial Accounting, Reporting, and Control

·           Ensure   with Director Program Operations and Head of Logistics that systems are in   place for the control of all assets, funds, equipment, property, and facilities;   submit timely financial reports to centre, Regional Office and donors as   required.

·           Financial   procedures during emergency responses, including meeting all relevant   responsibilities in the Rules and Principles for Emergency Response;

·           Monitor   accurate and timely submission of financial reports and attachments to   members, donors and government regulatory agencies.

·           Coordinate   submission of control reports, respond to findings and recommend resolutions   or action plans.

Staff Management,   Mentorship, and Development

·           Ensure appropriate staffing within Finance team

·           Ensure that all finance staff understand and are   able to perform their roles in an emergency

·           Manage Finance team; define expectations, provide leadership   and technical support as needed, and   evaluate direct reports regularly

·           Ensure   the recruitment, training, and promotion of staff as appropriate and ensure   availability of appropriate professional development opportunities for staff

·           Incorporate staff development   strategies and Performance Management Systems into team building   process.  Establish result based system   and follow up

·           Manage the performance of all staff   in the finance work area through:

·           Effective use of the Performance   Management System including the establishment of clear, measureable objectives,   ongoing feedback, periodic reviews and fair and unbiased evaluations;

·           Coaching, mentoring and other   developmental opportunities;

·           Recognition and rewards for   outstanding performance;

·        Documentation of performance that is   less than satisfactory, with appropriate performance improvements/ work plans  

·         

SKILLS   AND BEHAVIOURS (our Values in Practice)

Accountability:

·           Holds   self accountable for making decisions, managing resources efficiently,   achieving and role modelling Save the Children values

·           Holds the   team and partners accountable to deliver on their responsibilities - giving   them the freedom to deliver in the best way they see fit, providing the   necessary development to improve performance and applying appropriate   consequences when results are not achieved

Ambition:

·           Sets   ambitious and challenging goals for themselves (and their team), takes   responsibility for their own personal development and encourages others to do   the same

·           Widely   shares their personal vision for Save the Children, engages and motivates   others

·           Future   orientated, thinks strategically.

Collaboration:

·           Builds   and maintains effective relationships, with their team, colleagues, members   and external partners and supporters

·           Values   diversity, sees it as a source of competitive strength

·           Approachable,   good listener, easy to talk to

Creativity:

·           Develops   and encourages new and innovative solutions

·           Willing   to take disciplined risks

Integrity:

·           Honest,   encourages openness and transparency

 

QUALIFICATIONS AND EXPERIENCE

  • Qualified finance professional (recognised        accounting qualification suggested) with experience of operating in a        global and complex organisation

  • Recommended a minimum of 10-years management experience in a corporate        or an NGO environment, including experience in the development of        strategic and operational support services plans and their        implementation in a professional work environment over a sustained        period of time

  • Ability to plan and organise a substantial        workload that includes complex, diverse tasks and responsibilities in        both development and emergency contexts

  • Willingness and        ability to dramatically change work practices and hours, and work with        incoming surge teams, in the event of emergencies

  • Demonstrated credibility with colleagues and        stakeholders at all levels of an organization

  • Excellent oral and written communication        skills in English

  • Strong interpersonal skills with the ability        to demonstrate skills in leading a multi- disciplined team through a        period of change

  • Leadership skills, including the ability to        supervise and motivate qualified professional staff with strong personal        value systems

  • Analytical, decision making and strategic        planning skills and the ability to handle multiple priorities

  • Ability to coach, mentor, delegate        appropriately and provide developmental guidance to supervised staff

  • Team building skills

  • Competent level skills in core IT        applications, particularly MS Office

  • A commitment to the values and principles of        SC

  • Experience of exposure to developing        countries

  • High level of commitment to the principles        of development and to the organizational and programmatic goals of  Save the Children

 

 

If you are interested in this position, please read the Child Safeguarding first, fill in the Application Form and send it back to beijingoffice.china@savethechildren.org before 9 January, 2018