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Finance Assistant

Save the Children

Child Safeguarding Statement for Adverts

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children. We undertake rigorous procedures to ensure that only people suitable to  work with children are allowed to join our organisation and all  candidates will be therefore be subject to this scrutiny.

CS positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

 

TITLE:  Finance Assistant

TEAM/PROGRAMME:  National Finance Team

LOCATION:  Beijing

GRADE: 6

CONTRACT LENGTH: Fix Term

POST STATUS: National

 

CHILD SAFEGUARDING:

Level 1:  the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed.

 

ROLE PURPOSE:

Support finance staffs to ensure smooth operation of all finance matters, including maintaining financial records, processing payments, voucher handing and making, tax reporting, check invoice list and purchase orders to invoices, handle cash transfer etc.

 

SCOPE OF ROLE:

Reports to: Head of Ledger Account

Staff reporting to this post: No

Budget Responsibilities: N/A

 

KEY AREAS OF ACCOUNTABILITY :

 

·        Cash Management:

·        Collecting payment request;

·        Establish the timely communication with sub office to checking the payment record;

·        Daily bank transaction via e-banking system based on payment request to ensure the timely and accurately payment delivered for other program;

·        Collecting and sending the fund request to RO;

·        Monitoring the cash flow;

·        Dealing with bank/cash related issues.
 

·        Data Entry:

·        Prepare vouchers to ensure the supporting documents are sufficient and comply with internal rule and Chinese accounting law;

·        Input accounting data into Yongyou and Agresso system with speed and accuracy;

·        Produce accurate bank and cash book keeping records.
 

·        Data maintenance

·        Maintain and process assets information;

·        Update the daily cashbook and ensure the up to date information;

·        Maintain suppliers information.
 

·        Archive mangement

·        Organize financial accounting files (scan and filling vouchers);

·        Matching invoices to statements and purchase orders to invoices;

·        Assets information management;

·        Tax and bank related doucments.
 

·        Tax

·        Collecting individual income tax list and reporting;

·        Stamp duty collecting and reporting;

·        Quarterly VAT and enterprise income tax reporting;

·        Dealing with tax related matters.
 
 

·        Others

·        Any other duties that may be deemed appropriate to this role (including but not limited to audit support, bank slips deliver, etc.)
 
BEHAVIOURS (Values in Practice)
 
Accountability:

·        holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·        holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
 
Ambition:

·        sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·        widely shares their personal vision for Save the Children, engages and motivates others

·        future orientated, thinks strategically and on a global scale.
 
Collaboration:

·        builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·        values diversity, sees it as a source of competitive strength

·        approachable, good listener, easy to talk to.
 
Creativity:

·        develops and encourages new and innovative solutions

·        willing to take disciplined risks.
 
Integrity:

·        honest, encourages openness and transparency; demonstrates highest levels of integrity
 
QUALIFICATIONS 
 

·        A finance professional qualification or equivalent in a related subject.
 
XPERIENCE AND SKILLS
Essential:
 

·        A Bachelor’s degree in relevant subject, finance related major is preferred.

·        Paying attention to details, patient, and a pleasant manner

·        Open for both fresh graduate and experienced candidate

·        Fluent in English and Mandarin both spoken and in written.

·        Commitment to and understanding of Save the Children’s aims, values and principles

·        A commitment to support for cross-organisational initiatives and to team working and understanding of how to contribute to this.

·        Ability to operate within a predominantly administratively self-servicing environment.

 

Desirable:

 

·         Experience of working in Non-profit organisation
 
Additional job responsibilities:
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
 
Equal Opportunities:
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
 
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
 
Health and Safety:
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

 

If you are interested in this position, please read the Child Safeguarding first, then would you please click below link to fill in you job application form in SCI Recruitment System before 15, October, 2020 

Internal candidates:

 https://stcuk.taleo.net/careersection/in/jobdetail.ftl? job=200004EW&tz=GMT%2B08%3A00&tzname=Asia%2FShanghai

 

External candidates:

https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=200004EW&tz=GMT%2B08%3A00&tzname=Asia%2FShanghai

If you have any questions about the job application, please contact us by email: beijingoffice.china@savethechildren.org